Hospital Pilot Program

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From Pilot to Production-Ready Infrastructure

This pilot program enables hospitals to evaluate an emerging clinical guidance system in a limited, real-world setting—without disrupting care delivery, clinical decision-making, or existing IT infrastructure.

We have been invited by the National Science Foundation (NSF) to submit a Phase I SBIR proposal, representing a formal technical and commercialization validation gate.

This pilot directly converts that invitation into measured performance data, workflow evidence, and independent evaluation partnerships required for Phase I feasibility determination.

The pilot is designed to rigorously assess:

    •    Workflow impact — reduction in task friction, search time, and cognitive load

    •    Usability — clinician adoption, intuitiveness, and training burden

    •    Operational value — time savings, reliability, uptime, and infrastructure compatibility

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1. Who This Pilot is Designed For

This pilot is appropriate for hospitals and health systems interested in:

• Clinical workflow efficiency and cognitive load reduction
• Nursing-led innovation and frontline usability
• Supply-chain and clinical operations optimization
• Early evaluation of edge-based, privacy-preserving clinical infrastructure

Typical stakeholders include:

• Nursing leadership (ICU, ED, procedural areas)
• Clinical innovation or transformation teams
• Clinical engineering / biomedical engineering
• IT and information security (light involvement)
• Supply chain or operations leadership

The pilot is intentionally designed to minimize burden on clinical, IT, and operational teams.

2. Pilot Scope and Setting

The pilot is intentionally small, bounded, and controlled.

Typical pilot configuration:

• One clinical unit or defined operational area
• Limited physical footprint (e.g., selected racks or storage zones)
• Non-clinical decision support only (no diagnostic or treatment decisions)

The system operates as assistive infrastructure, designed to support clinicians—not replace judgment or alter standards of care.

3. What the Hospital Provides

The hospital’s contribution is designed to be bounded.

Required:

• Access to a defined physical area for pilot deployment
• Identification of 1–2 clinical champions (often nursing leaders)
• Light coordination with clinical engineering and IT
  

Not required:

• No EHR integration
• No network integration (unless explicitly requested)
• No changes to clinical protocols
• No long-term commitment

4. What we Provide

We handle the full pilot execution:

• On-site or guided installation of the pilot system
• Initial orientation and brief staff training
• Ongoing technical support during the pilot period
• Structured data collection focused on workflow impact and usability
• A post-pilot summary report with findings and recommendations
  

Our team remains actively engaged throughout the pilot to ensure safety, clarity, and responsiveness.

5. IT & Security Compatibility

The system is architected to align with hospital IT, cybersecurity, and regulatory requirements for low-risk clinical accessories and pilot deployments.

• Designed to operate fully offline
• No Wi-Fi, internet, or cloud connectivity
• No transmission, storage, or processing of PHI
• No integration with EHRs or hospital IT systems
• Local, short-range coordination via low-power BLE mesh
• Aligns with hospital electronic-device and biomedical engineering protocols
• Classified as a standalone, non-networked clinical accessory for pilot use
  

The pilot system does not function as a networked IT system and does not introduce external connectivity, remote access, or cybersecurity attack surfaces.

The architecture is intentionally designed to support alignment with:

• ISO 27001 / ISO 27701 principles (privacy-by-design and security-by-architecture)
• The system is not subject to NIST 800-53, HITRUST, SOC 2, or equivalent hospital IT security frameworks.

6. Data, Privacy, and Safety

The pilot is designed to meet hospital expectations for data privacy, cybersecurity, and clinical safety while minimizing institutional risk.

• No patient health information (PHI) is collected, stored, or transmitted
• No audio recordings or stored voice data
• Voice inputs are processed locally and transiently for command interpretation only
• No clinical decisions, alerts, or recommendations are generated by the system
• The system operates entirely on-device with no cloud dependence
• The pilot does not modify clinical workflows, clinical judgment, or patient care pathways

The system is outside the scope of HIPPA and no Business Associate Agreement (BAA) is required

All evaluation during the pilot focuses on:

• Workflow efficiency
• Usability and human-system interaction
• Operational metrics (time-to-item, error reduction, staff satisfaction)
  

All pilot activities, configurations, and deployment parameters are reviewed collaboratively with hospital IT, security, compliance, and clinical stakeholders prior to implementation.

7. Regulatory and Compliance

The system is a non-clinical, facility-installed assistive infrastructure component deployed in hospital supply rooms and other non-patient-care areas.:

• Does not diagnose, treat, monitor, or recommend care
• Does not collect, store, transmit, or infer patient information
• Does not connect to hospital networks or cloud services
• Does not alter or mandate clinical workflows
  

8. Pilot Timeline

A typical pilot runs 60–90 days, structured as follows:

• Weeks 0–2: Planning, scoping, and setup
• Weeks 3–8: Active pilot period
• Weeks 9–10: Evaluation, feedback, and summary
  

Timelines can be adjusted based on hospital needs and scheduling.

9. What Success Looks Like

Pilot success is defined collaboratively with hospital stakeholders and is evaluated against operational, usability, and workflow impact criteria, including:

• Measurable reduction in time spent locating supplies or critical resources
• Improved staff confidence, situational awareness, and task flow during routine and time-pressured workflows
• Consistent, positive feedback from frontline nursing staff regarding ease of use and perceived value
• Clear, data-informed assessment of system strengths, limitations, and deployment considerations
• Demonstrated real-world workflow impact with zero disruption to patient care, clinical autonomy, or existing hospital systems

At the conclusion of the pilot, the hospital receives a concise summary of observations, findings, and operational insights.

Participation in the pilot does not create any obligation to proceed beyond the evaluation period.

10. Next Steps

If your organization is exploring new ways to support clinicians at the point of work—and would like to evaluate this technology in a low-risk, structured pilot—we welcome a conversation.

To discuss a pilot:

• Contact us directly
• Or request an introductory discussion with our team

Pilot availability is limited and scheduled based on institutional readiness and mutual fit.

Initial discussions are exploratory and non-committal.

We are happy to engage early with nursing leadership, innovation teams, and IT to ensure alignment before any pilot begins.